Every new hire triggers a series of repetitive entries: profile creation in the HRIS, enrollment in benefits, setting up access... Data already present in your HR Excel file, copied manually into each form. A time-consuming, error-prone task.
The true cost of manual entry
A standard onboarding involves on average 4 to 6 web forms per new hire. With ten new starters per month, that's potentially 60 manual entries — each with a risk of error on names, dates of birth, bank details or addresses.
A single error on an IBAN can delay the first paycheck. A mistake on a social security number can block benefits enrollment for weeks. And correcting these errors after the fact often takes more time than the original entry.
In total, an HR manager spends on average 15 to 20 minutes per employee on form entry alone — not counting back-and-forth to fix errors.
How DataToForm automates HR onboarding
DataToForm reads your Excel file and automatically pre-fills any web form — whether it's your internal HRIS, a benefits portal, or an online administrative form.
Step 1 — Import your Excel file
Drop your HR data file (new hire list, candidate files...) into DataToForm. The file is processed in memory only — it is never stored on the server.
Step 2 — Enter the form URL
Paste the URL of the onboarding form you want to fill. DataToForm opens the form in a browser and automatically detects all its fields: text boxes, dropdowns, checkboxes, date fields...
Step 3 — AI suggests the mapping
DataToForm automatically proposes the match between your Excel columns ("First name", "Last name", "Date of birth", "IBAN"...) and the form fields. You validate, adjust, or correct with a click. This mapping is remembered: for the next employees, you won't need to redo it.
Step 4 — Pre-fill and review row by row
DataToForm pre-fills the form for the first employee on your list. You review the data in the browser, correct if needed, and click "Submit" yourself. Then move to the next employee with one click.
What DataToForm never does
DataToForm never submits a form on your behalf. Each pre-filled row waits for your validation in a browser window you fully control. This design ensures you remain responsible for every submission — consistent with HRIS requirements and legal obligations around HR data.
If the form requires a login (protected HRIS, secure HR portal), you log in yourself in the window — no credentials pass through DataToForm.
Which HR forms are compatible?
DataToForm works with any standard web form, regardless of provider or editor:
- HRIS portals (Workday, BambooHR, SAP SuccessFactors, Payfit, Lucca...)
- Benefits and health insurance forms
- Pre-employment declaration portals
- Internal Google Forms or Microsoft Forms
- Public administrative portals
- Proprietary forms from your IT or training providers
If the form displays in a web browser and has fillable fields, DataToForm can automate it.
Concrete results
- Entry time per employee: from 15–20 minutes to under 2 minutes
- Entry errors: near zero — data comes directly from Excel, no manual retyping
- Scalability: 1 or 50 employees, the process stays the same
- Zero training: no module to configure, no API to connect